Effective Meetings

Ready-to-use training

Duration

1/2 Day

Reference

vc012

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For whom ?

Who is this pro training aimed at?

Professionals who organise internal business meetings, and want to improve on their efficiency and effectiveness.

None

Program

The program of training

This session explores what makes the difference between effective and ineffective meetings.

We will focus on a structure to support you before, during, and after a meeting, and cover the different roles and responsibilities of the chairperson as well as other attendees.

You will also learn about the different skills and best practices to implement to run a successful virtual meeting.

00. Introduction

01. Ineffective Meetings

Explore how the POPE Model helps identify the causes of ineffective meetings

02. The POPE Model: O for Objective

Understand the key reasons for scheduling a meeting and when a meeting may not be necessary

03. The POPE Model: P for People

Learn to identify the right attendees to maximise time and productivity
Manage challenging personalities to ensure a constructive meeting environment

04. The POPE Model: P for Process

Pan meetings using the Bell-shaped agenda to maintain focus and energy throughout
Recognise the role and responsibilities of an effective chairperson

05. Meetings in the Virtual World

Learn the key processes for leading productive conference calls
Identify the best practices for virtual meetings

06. The POPE Model: E for Environment

Create an optimal meeting environment, both physically and from the attendees’ perspective

07. Dealing with Difficult People

Recognising challenging personalities in meetings
Strategies for managing difficult behaviours

08. Hands-on

Objectives

The objectives of the training

Set meeting attendee’s expectations through appropriate preparation
Structure, conduct and control meetings to ensure objectives are met and time is not wasted
Handle difficult situations or behaviours to ensure a productive environment for the meeting
Ensure appropriate outcomes and action steps are agreed and implemented at the end of the meeting
Design an individual action plan to enhance the effectiveness of your meetings

Strong points

The strengths of the training

This training focuses on applying skills in workplace situations by combining the benefits of group training with individual activities for greater effectiveness.
By the end of the session, participants will design an action plan to implement strategies for strengthening their areas of growth and developing key skills.
This live class is eligible for 3.5 PDUs in the Power Skills area, to maintain PMP® or PgMP® certification.

Effective Meetings